When dealing with property transactions in the UK, HM Land Registry relies on the steps taken by conveyancers to verify the identity of their clients. Where an individual is unrepresented by a lawyer, the Land Registry requires those individuals to have their identities verified and then provide evidence of that verification to HM Land Registry.
Such evidence takes the form of an ID1 Form or, in situations where the party whose identity is being verified is a corporate entity (e.g. a company), an ID2 Form.
This blog post aims to shed light on the ID2 form, its distinctions from the ID1 form, and whether a solicitor is necessary to complete the ID2 form.
What is an ID2 Form?
The ID2 form is the document used to tell HMLR that the identity of a corporate body involved in a property transaction has been verified. The primary purpose of the ID2 Form is to ensure that the identity of the appropriate entity has not been stolen and that its representatives are duly authorized.
The ID2 form requires certain information about both the company, including its company number and registered address. It also requires information relating to the individual who has requested the ID verification for the entity. This representative must also provide personal identification such as valid passport; UK, EU, Isle of Man, Channel Islands photocard driving licence photo driving license; or a Biometric Residence Permit issued by the Home Office. This ID will be inspected by the solicitor completing the ID verification.
What is the Difference Between ID1 and ID2?
While both ID1 and ID2 forms serve the purpose of identity verification, they cater to different types of applicants and contexts:
- ID1 Form: The ID1 form is used for individual applicants. It is a standard form that private individuals must complete when they are directly involved in property transactions. This could be buyers, sellers, or anyone transferring an interest in property. The form requires personal details such as name, date of birth, and address, alongside proof of identity like a passport or driving license.
- ID2 Form: On the other hand, the ID2 form is specific to corporate bodies and entities. It includes information about the organization, as well as the personal details of the person representing the company. While fulfilling the same purpose, the critical distinction is that it is the company whose identity is being checked.
Do You Need a Solicitor to Complete an ID2 Form?
Yes, a solicitor is typically required to complete and certify the ID2 form. The involvement of a legal professional ensures that the identification process is thorough and complies with legal standards. Here’s why their role is indispensable:
- Verification: Solicitors or conveyancers verify the authenticity of the information provided in the ID2 form. They check the corporate entity’s registration details and the identification documents of the representative to prevent fraud.
- Certification: Once verified, the solicitor or conveyancer certifies the form. This certification is crucial because it adds a layer of legal credibility to the document, assuring HM Land Registry of its validity.
- Compliance: Legal professionals ensure that the form is completed correctly and complies with all HM Land Registry requirements. This reduces the risk of delays or rejections due to errors or incomplete information.
In conclusion, the ID2 form is an essential document for corporate entities involved in property transactions in the UK. It differs from the ID1 form, which is intended for individuals, by focusing on the verification needs of companies and LLPs. The completion and certification of the ID2 form by a solicitor or conveyancer not only ensures legal compliance but also provides an added layer of security to the property transaction process. Engaging a professional for this task is not just a regulatory requirement but a prudent step in safeguarding the integrity of property dealings.
Can an ID2 Form be completed remotely?
Yes, HM Land Registry allow for ID verifications to be completed via video call, including when the party being verified is a company. In addition to the ID2 Form, an ID5 Form is completed indicating to HMLR that the verification has been conducted via video.
HM Land Registry doesn’t specify which platform to use, but we currently use Zoom.
Can we help?
We offer a quick and efficient service preparing and completing ID2 and ID5 forms. Once you’ve made an appointment, we’ll send you a quick questionnaire so that we can draft your ID2 forms for you and complete all the necessary checks at our end. We can then have the call and verify your company's identity, before signing the forms and sending them to you in hardcopy via 1st class post.